Notice of calling the annual general meeting of Hepsor AS
April 29 2024 - 12:00AM
Notice of calling the annual general meeting of Hepsor AS
The management board of Hepsor AS (registry code
12099216, address Järvevana 7b, 10112 Tallinn) calls the annual
general meeting of the shareholders to be held on Thursday, 23 May
2024 at 11:00 in hotel Mövenpick conference center, Lembitu 12,
Tallinn. The registration of participants of the general meeting
shall begin on 23 May 2024 at 10:30 at the location of the meeting.
We kindly ask the shareholders to arrive ahead of time, considering
the time it takes to register the participants of the meeting.
The list of shareholders entitled to vote in the
annual general meeting shall be determined as at 7 days before the
general meeting is held, i.e. on 16 May 2024 at the end of the
business day of the settlement system of Nasdaq CSD Estonia.
Procedure and term of electronic
voting
The shareholders who do not wish to participate
at the physical meeting can vote electronically before the meeting
is held. In order to cast an electronic vote, the shareholder must
fill out the voting ballot which is available on the website of
Hepsor AS
(https://hepsor.ee/en/for-investors/corporate-governance/general-meeting/).
The filled voting ballot must be signed digitally and sent by
e-mail to investor@hepsor.ee by 22 May 2024 at 16:00 the
latest.
Agenda of the general meeting and
proposals of the supervisory board for voting
- Approval of the 2023 annual report
The supervisory board proposes to the
shareholders:
- To approve the 2023 annual report of Hepsor AS in the form as
submitted to the general meeting.
- Distribution of profit
The supervisory board proposes to the
shareholders:
- To distribute the net profit in the amount of EUR 1,185,000 of
the financial year which ended 31.12.2023 as follows:
- allocate EUR 1,185,000 to the retained profit from previous
periods.
- Extension of the term of office of the supervisory
board members
The supervisory board proposes to the
shareholders:
- To extend the term of office of the supervisory board members
Andres Pärloja (personal identity code 37705120246), Kristjan Mitt
(personal identity code 38108256014) and Lauri Meidla (personal
identity code 38009066011) for three years as of the adoption of
the decision of the general meeting of the shareholders.
Publication of information related to
the general meeting
Information related to the general meeting (this
notice on calling the general meeting; annual report, sworn
auditor’s report and profit distribution proposal; draft
resolutions submitted by the management board, supervisory board,
shareholders and auditor and the substantiations of the
shareholders regarding the agenda items; the total number of shares
and voting rights related to shares on the day of publishing the
notice calling the general meeting; the blanks to be used when
voting on the basis of authorisation and when voting electronically
before the meeting) are available for review on the website of
Hepsor AS at
https://hepsor.ee/en/for-investors/corporate-governance/general-meeting/.
At this address, other documents to be submitted to the general
meeting pursuant to the law are also available for review, as well
as information about the procedure and term for exercising
shareholder rights as set out in § 287, § 293 (2) and §
2931 (4) of the Commercial Code.
Any questions regarding the items on the agenda
may be sent to the e-mail address investor@hepsor.ee. Questions and
answers are published on the website of Hepsor AS.
Information regarding the participation
in a general meeting by proxy and the notification procedure of
revocation of the authorisation
Everyone who wishes to appoint a representative
acting on the basis of a power of attorney is kindly requested to
notify Hepsor AS of this not later than before the beginning of the
annual general meeting by e-mail at investor@hepsor.ee. We also
kindly request that the powers of attorney, signed digitally by the
shareholder, are sent to the same e-mail address not later than
before the beginning of the annual general meeting. In case the
authorisation is revoked, we kindly request that the respective
notice, signed digitally by the shareholder, is sent to the same
e-mail address investor@hepsor.ee not later than before the
beginning of the annual general meeting.
Registration of participants of the
general meeting
For registration, we ask the shareholder to
bring an identity document (e.g. passport of ID card). In addition
to the identity document, we ask the representative of a
shareholder to bring the original copy in case of a power of
attorney in unattested written form.
In addition to an identity document, we ask the
representatives of foreign legal persons to bring an apostilled
extract of the commercial register where the foreign legal person
is entered. The commercial register extract must be dated up to
three months before the annual general meeting is held. In case the
person’s right of representation is not evident from the commercial
register extract, we ask that the apostilled articles of
association of the foreign legal person are submitted for the
verification of the right of representation. The apostille
requirement does not apply if the respective extract and articles
of association have been attested by a notary in France, Belgium,
Denmark, Ireland, Italy, Latvia, Lithuania, Poland, Ukraine or the
Russian Federation.
Henri LaksJuhatuse liigeTelefon: +372 5693
9114e-post: henri@hepsor.ee
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Hepsor AS (www.hepsor.ee) is one of the fastest
growing residential and commercial real estate developers in
Estonia and Latvia. Over the last thirteen years Hepsor has
developed more than 1,600 homes and 36,000 m2 of commercial
space. Hepsor was the first real estate developer in the Baltic
States to implement a number of innovative engineering solutions
that make the buildings we construct more energy-efficient and thus
more environmentally friendly. The company's portfolio is
comprised of 24 development projects with a total sellable space of
171,000 m2.