MELVILLE, N.Y., Jan. 30, 2017 /PRNewswire/ -- The landscape of
the legal industry is evolving, with digitized records becoming an
increasingly used resource for investigative purposes. Yet, these
demands require firms to not only digitize files, but to also
restrict access to sensitive client data and achieve accurate
capture and reporting of legal document process for client billback
efficiency. Canon U.S.A., Inc., a
leader in digital imaging solutions, recognizes these challenges,
and offers a complete portfolio of solutions to assist firms in
addressing and overcoming these pain points at Legaltech 2017,
taking place January 31 to February 2
at the New York Hilton Midtown in Manhattan. Visitors to the Canon booth (booth
#324), will discover how Canon, the predominant brand of
photocopier among legal firms, used by 41 percent of firms
surveyed1, can help them achieve flexible, transparent
workflows in order to respond with greater agility to industry
changes.
"In a typical workday, firms send and transfer an enormous
amount of confidential information, with a growing number of firms
relying upon electronic documents. Organizations reaping the
benefits of digitized files must also consider methods used to
prevent data breaches which can carry a hefty price tag – not just
in regulatory fines, but also in reputation," said Sean Pike, program vice president, Security
Products and eDiscovery & Information Governance at IDC. "A
simple solution to help safeguard client data is through a secure
print and scan strategy. Output management solutions that offer
security features can help firms restrict access to only those who
absolutely need the information to complete their duties, bringing
firms closer to their compliance goals."
Firms utilizing the discrete report and capture capabilities of
the award-winning uniFLOW solution, with Version 5.4 currently
available, can also discover the benefits of devices capable of
integrating with uniFLOW including the new imageRUNNER ADVANCE 4500
Series of multifunction systems (MFPs). When used with the optional
imageRUNNER ADVANCE Desktop, these MFPs can easily combine scanned
images and electronic files created in varying applications as a
means of effectively supporting collaboration and overall client
case management. Customers that have leveraged imageRUNNER ADVANCE
technology in this manner with existing devices have been
successful in more effectively meeting court and client deadlines,
while freeing paralegals and attorneys to focus on higher value
activities.
In addition, firms with select imageFORMULA production document
scanners will discover how they can benefit from the Scan Kiosk
Networked Scan Station Expansion Pack1,2, an optional
accessory capable of integrating with uniFLOW, which has
capabilities designed to convert select production document
scanners2 into high-speed, network-attached dedicated
scanning devices for uniFLOW environments3.
Business Intelligence
Recent studies demonstrate that
firms utilizing a proactive approach to alternative billing are
more profitable than firms that take a reactive approach to
alternative billing methods3.
This kind of proactivity might include the use of business
analytics to quantify document management costs. However, a large
majority of U.S. firms have yet to incorporate business analytics
as part of their document management strategy – a decision that can
potentially eat away at the firm's profits. Software solutions with
integrated metrics capture and reporting capabilities can help
firms with their business intelligence strategy, providing
quantitative insight into the value of workflows and asset usage
essential to evaluating productivity. These analytics may be
particularly helpful for firms needing to forecast project costs
for cases with alternative fee arrangements.
To help increase potential to drive profitability with
operational efficiency, firms can easily calculate costs associated
with billable activities, such as print and copy and assign charges
to the appropriate customer or project, with solutions such as
uniFLOW as well as the new imageRUNNER ADVANCE 4500 Series of MFPs,
which utilize advanced authentication, metrics capture and
reporting capabilities. The same data collected for cost recovery
can also be used to contribute to more extensive trend analysis and
forecasting to help firms build their cost management and profit
improvement strategy.
Process Management
Legal professionals can leverage
the broad capabilities made available by the uniFLOW platform,
including print and copy tracking and user authentication, document
capture and workflow integration capabilities with various
third-party document management solutions5 such as
iManage Work™, OpenText™,
SharePoint™ and Box™. For firms
requiring increased flexibility, the imageRUNNER ADVANCE 4500
Series of MFPs can help firms adapt to evolving business needs with
tools that can help streamline workflow steps with a 'tailored'
user experience. Upon authentication at the MFP, professionals can
access My ADVANCE features to create a personalized experience
tailored to their individual preference, offering a customized
interface displaying frequently used functions. Also offering
efficient workflows as well as collaboration between legal
professionals, the Scan Kiosk Networked Scan Station Expansion Pack
can help users of select imageFORMULA production scanners and
uniFLOW promote collaboration within the firm, providing a
consistent, user-friendly means to capture paper documents and
incorporate them into a firm-sanctioned repository on a
network2,3.
Security Features6
According to the 2016
ILTA Technology Survey, firms cite balancing security with
usability as the number one law firm security
challenge7. The intuitive interface of the optional
uniFLOW solution which can be added to be used as the touchscreen
display of many user-friendly Canon devices, including imageRUNNER
ADVANCE and imageCLASS systems and the Scan Kiosk, can be used
by firms to help them address some aspects of these
challenges.6 With uniFLOW integration for these devices,
users are greeted by a familiar interface that carries their
personalized workflow settings to other compatible, networked
devices. For increased control over printing from compatible mobile
devices, the optional uniFLOW Mobile Printing application, which
can integrate mobile device printing into a firm's overall output
management solution to enable administrators to enact control over
which users can submit document output from compatible mobile
devices, while also requiring user authentication to print at
compatible devices.
In addition to harnessing the access control features of
uniFLOW, firms can also help limit access to clients' sensitive
information thanks to a set of standard features and optional
security solutions6 for the imageRUNNER ADVANCE 4500
series models. When activated, the Standard Hard Disk Drive (HDD)
Encryption function with FIPS140-2 validation found on these models
automatically encrypts data stored on the main unit's HDD, helping
to restrict access to client data.
For more information about Canon U.S.A., visit
https://www.usa.canon.com.
About Canon U.S.A.,
Inc.
Canon U.S.A., Inc.,
is a leading provider of consumer, business-to-business, and
industrial digital imaging solutions to the United States and to Latin America and the Caribbean (excluding Mexico) markets. With approximately
$31 billion in global revenue, its
parent company, Canon Inc. (NYSE: CAJ), ranks third overall in U.S.
patents granted in 2016† and is one of Fortune Magazine's World's
Most Admired Companies in 2016. Canon U.S.A. is committed to the highest level of
customer satisfaction and loyalty, providing 100 percent U.S.-based
consumer service and support for all of the products it
distributes. Canon U.S.A. is
dedicated to its Kyosei philosophy of social and
environmental responsibility. In 2014, the Canon Americas
Headquarters secured LEED® Gold certification, a recognition
for the design, construction, operations and maintenance of
high-performance green buildings. To keep apprised of the latest
news from Canon U.S.A., sign up
for the Company's RSS news feed by
visiting www.usa.canon.com/rss and follow us on
Twitter @CanonUSA. For media inquiries, please
contact pr@cusa.canon.com.
†Based on weekly patent counts issued by United States Patent
and Trademark Office.
Availability, prices and specifications are subject to change
without notice.
All referenced product names, and other marks, are trademarks of
their respective owners.
1 2015 ILTA Technology Survey
2 Scan Kiosk Networked Scan Station Expansion Pack is compatible
with Canon imageFORMULA DR-G1100, DR-G1130, and DR-X10C production
document scanners. These listed scanners are sold separately and
not included with the Scan Kiosk. Not all scanner options, hardware
and software are supported depending on the capture software
integrated with the Scan Kiosk. For more information visit,
www.usa.canon.com/imageFORMULAScanners.
3 uniFLOW software and licenses are sold separately and not
included with the Scan Kiosk.
4 2016 Law Firms in Transition Survey, Altman Weil, Inc.,
www.altmanweil.com/LFiT2016
5 Subscription to a third-party service required for these
services. Subject to third-party cloud service providers' terms and
conditions.
6 Canon offers security features that can help your
business. Many variables can impact the security of your
devices and data. Canon does not warrant that the use of its
features will prevent malicious attacks, or prevent misuse of
devices or data or other security issues. Nothing herein should be
construed as legal counsel or regulatory advice concerning
customers' compliance with laws related to privacy and security.
Customers must have their own qualified counsel determine the
feasibility of a particular solution as it relates to regulatory
and statutory compliance.
Some security settings may affect device functionality or
performance. You may want to test these settings before deploying
them in your environment to ensure you understand their
effects.
7 2016 ILTA Technology Survey
Canon U.S.A.
website:
http://www.usa.canon.com
For sales information/customer support:
1-800-OK-CANON
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SOURCE Canon U.S.A., Inc.